Important points to remember


Whoever’s addresses you enter in the To and CC field – will be able to view each others email addresses. It means that the client will know that you have also sent a copy of that email to Ravi and Simi; and Simi and Ravi will know that the email is mainly meant for the client (since it’s the clients email in the ‘To’ field), and that Simi and Ravi have just been marked a copy (because their email is in the ‘cc’ field)

The direct recipients (people whose addresses are in the ‘to’ field) and the carbon copied recipients (people whose addresses are in the cc field) cannot view ‘Bcc’ field . They can only view – ‘from’, ‘to’ and ‘cc’ fields.


Client’s INBOX .
Received message .
From: You (you@yourcompany.com)
To: Client (client@client-company.com)
Cc: Simi (simi@yourcompany.com), Ravi (Ravi@yourcompany.com)
Date: 01/01/2015 .


Ravi’s INBOX .
Received message .
From: You (you@yourcompany.com)
To: Client (client@client-company.com)
Cc: Simi (simi@yourcompany.com), Ravi (Ravi@yourcompany.com)
Date: 01/01/2015 .


Simi’s INBOX .
Received message .
From: You (you@yourcompany.com)
To: Client (client@client-company.com)
Cc: Simi (simi@yourcompany.com), Ravi (Ravi@yourcompany.com)
Date: 01/01/2015 .


The bcc field is only viewable to recipients whose email address you have entered in the bcc field. The recipient of bcc can view all fields – to, cc and bcc, but, in the bcc field they can only view a single email address – their own email address. This means that, even if you enter more than one email address in the bcc field, people will not be able to see each others emails.

This means that the client (to) and Simi and Ravi (cc) will not know that you have also sent a copy to the juniors (Amit and Natasha) because they will not be able to view the ‘bcc’ field.

Amit (bcc) will be able to view everyone’s email addresses except Natasha. And Natasha (bcc) will be able to view everyone’s email address except Amit.


Amit’s INBOX .
Received message .
From: You (you@yourcompany.com)
To: Client (client@client-company.com)
CC: Simi (simi@yourcompany.com), Ravi (Ravi@yourcompany.com)
Bcc: Amit (amit@yourcompany.com)
Date: 01/01/2015 .


Natasha’s INBOX .
Received message .
From: You (you@yourcompany.com)
To: Client (client@client-company.com)
CC: Simi (simi@yourcompany.com), Ravi (Ravi@yourcompany.com)
Bcc: Natasha (natasha@yourcompany.com)
Date: 01/01/2015 .


Bcc field can also be used when you want to send the same email to a lot of people together while keeping all the other email addresses hidden from the recipient except his/her.

For example – If you want to send an email just to inform a group of people about the details of a training program, then you can just enter all the email addresses in the bcc field. In that case, when people receive your email, they can only view their own address in the bcc field and nobody else’s.

But, if you want this group to see exactly who all received this email, then you may enter all the email addresses in the cc field. In that case, if you have missed out on sending a copy to someone important, others might notice that the email address is missing, and can simply forward that email to that person.